Restaurant accounting and bookkeeping basics for new restaurant owners NEXT


Restaurant Accounting bookkeepers will help your restaurant have accurate, up-to-date financial statements that you can use to manage your business’ growth and cash flow. When it comes to restaurant accounting, the chart of accounts categorizes the money you spend and receive. The chart of accounts records high-level transactions like revenue, expenses, assets, liabilities, cost of goods sold, and equity. Each of these buckets is further categorized into smaller ones, such as meat costs, alcohol costs, staff wages, marketing, utilities, laundry, etc. You can break these categories into subcategories to provide a more digestible breakdown of your financial transactions, such as food and beverage, marketing, and labor costs.

  • Restaurants should be looking at sales vs. cost of goods sold ratios as well as labor ratios.
  • This method reports income as it’s earned and expenses as they appear.
  • The end-of-day sales report gives you your sales by day by category, for food, beverages, sales tax.
  • While daunting, learning what you need to know about restaurant accounting is not insurmountable.
  • A bookkeeper will deliver balance sheets, produce invoices, and reconcile bank accounts.

First of all, as we mentioned before, it’s important to be consistent. Make sure you’re recording all of your restaurant’s transactions, and doing it, in the same way, every time. This will make it easier to stay organized and spot any discrepancies. Finally, how to do bookkeeping for a restaurant good record-keeping can help you spot potential problems early on. If there’s something wrong with your restaurant’s finances, it’s easier to catch it if you have good records. It can be helpful to set up a system for tracking expenses and income.

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Along with your POS, accounting software helps you keep an eye on your financial performance in real-time. It also eliminates the time, effort, and many of the errors inherent to manual accounting processes. This method reports income as it’s earned and expenses as they appear. Under accrual accounting, CoGS is recorded as inventory is used, not when the suppliers are paid. Your balance sheet also shows your equity, so your net worth; it’s what’s left over at the end of the day when assets are subtracted from liabilities. This could mean reducing operating costs or finding ways to generate more income to cover debts.

Based on the size of your restaurant, you can set up an inventory management system that optimizes food costs and reduces waste. Restaurant accounting is the system of recording, analyzing, and interpreting financial data for a restaurant. The restaurant chart of accounts documents all financial transactions in your restaurant, including revenue, assets, and liabilities. Although there are many options, most restaurant and retail businesses choose the calendar year accounting period. Restaurants usually run seven days a week and might have some days with more sales.

Different types of expenses

She uses a variety of accounting software for setting up client information, reconciling accounts, coding expenses, running financial reports, and preparing tax returns. She is also experienced in setting up corporations with the State Corporation Commission and the IRS. Most restaurant bookkeeping software offers an inventory management system that helps you keep track of your inventory, which will help curtail food shortages and surpluses.

Most restaurants accept credit cards and settle the batch on a daily basis. This will result in a credit card deposit or deposits hitting your bank account separately for each batch. Technically, restaurant bookkeeping refers to recording and managing your day-to-day financial transactions such as purchases, daily sales, receipts and payments. There are many benefits to keeping accurate records for your restaurant. If you don’t keep track of your income and expenses, you could end up owing a lot of money come tax time. While restaurant bookkeeping templates are designed to make your accounting more manageable, there’s still a lot of information to gather before you can accurately populate them.

Handling Accounts Payable

Restaurant accounting is the organization of financial records so that the owner has a better understanding of the restaurant’s financial position at any given time. Restaurant bookkeeping involves recording, tracking and monitoring the financial transactions that take place while operating a restaurant and adjusting the budget to align with actual income and expenses. These financial transactions range from the cost of inventory, equipment, and utilities to the prices on the menu. A restaurant bookkeeper oversees the finances and budget for the restaurant.

  • There are a few things you can do to make sure that your restaurant’s bookkeeping is in order.
  • Understanding your restaurant’s financial performance with a P&L statement is essential when optimising your restaurant’s operating expenses, but this isn’t the only benefit of keeping an accurate P&L.
  • If you don’t, it may help you to understand what the financials in the headings below mean—and why they can help you understand how your business is performing.
  • The chart of accounts is often used as the source of truth for a restaurant’s finances and helps to inform other financial documents, such as balance sheets, profit and loss statements, and cash flow statements.
  • However, according to available data, the average salary range for a Restaurant Bookkeeper in the United States is approximately $35,000 to $55,000 per year.
  • Also time cards must be checked to see if the employees are being paid the correct amount they have earned.
  • By keeping detailed records of costs and revenue, you can build a strong foundation for making informed business decisions.

The cash method would make your restaurant seem profitable while it is actually suffering from losses. A balance sheet spells out the restaurant’s equity, liabilities, and assets during a specified time frame. This report is used to assess the financial health of the restaurant and to forecast short-term and long-term cash flow. In a nutshell, a cash flow statement tracks all the money that comes in and out of your business during a specific period. Your cash flow statement dissects how well your venue generates cash to pay any outgoings and fund operating expenses. Restaurant bookkeeping plays a crucial role in effectively managing your restaurant’s finances.


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